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When you send your resume by email, the recruiter sees the email first. A good email can make a positive first impression.
A clear and simple email shows that you are professional and careful. It helps your resume get noticed quickly.
In this guide, you will learn what to write in an email when sending a resume. These steps make it easy to send your email with confidence.
Your resume email is the first thing a recruiter reads about you. It shows who you are before they even open your resume.
A well-written email can make you look professional and organized. It also increases the chances that the recruiter will read your resume carefully.
If the email is unclear or messy, the recruiter may ignore it. That is why writing a good resume email is very important.
Before writing your email, it is important to know what information to include. A good email is short, clear, and professional. Here are the key parts you should always include when sending your resume.
The subject line should be clear and simple. Include your name and the job you are applying for. For example: “John Smith – Application for Marketing Assistant.”
Start with a polite greeting. Use the hiring manager’s name if you know it. If not, “Dear Hiring Manager” works fine.
Write a short line introducing yourself. Mention the job you are applying for and where you found it.
Keep it brief. Highlight your key skills or experience that match the job. Avoid repeating your whole resume.
End politely. Mention that your resume is attached and you are happy to provide more information if needed.
Include your full name, contact number, and email address at the end of the email.
Below is a simple example of what to write in an email when sending a resume. You can edit it based on the job role and your experience.
Email- I am writing to apply for the [Job Title] position. I found this job opening on [Job Portal / Company Website]. I have attached my resume for your review. I believe my skills and experience match the job requirements. Thank you for your time and consideration. I look forward to hearing from you. Best regards, [Your Full Name] [Your Phone Number] |
Do not write a long email with too much information
Do not repeat everything that is already in your resume
Avoid using casual words like “Hey” or “Hi there”
Do not use jokes, emojis, or informal language
Avoid spelling and grammar mistakes
Do not include personal details that are not needed
Do not forget to mention that your resume is attached
Use a clear subject line with the job title and your name
Keep the email short and include only important details
Use a professional email address with your name
Address the hiring manager by name if possible, or use “Dear Hiring Manager”
Check for spelling and grammar before sending
Attach your resume in a common format like PDF and make sure it opens properly
End the email with a polite closing like “Best regards” or “Sincerely” followed by your name
Check that the subject line includes the job title and your name
Make sure a polite and correct greeting is used
Keep the email short and easy to read
Confirm that your resume is attached
Ensure the resume file opens without errors
Use a professional resume file name with your name
Check spelling and grammar carefully
Add your full name and contact details at the end
What to write in an email when sending a resume plays an important role in your job application. A clear and polite email helps the recruiter understand who you are and why you are applying.
By keeping your email short and professional, you make it easier for the recruiter to read your resume. Follow these basic steps each time you apply for a job, and your email will always look well written.
Send a follow-up email politely and attach your resume correctly.
A PDF file is usually the best choice. It keeps the format the same on all devices.
You can use the same format, but change the job title and company name for each application.
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